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- tlab
- 04/08/2025
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AMIF 2025 Call: Your Complete Application Guide to September 16 Deadline
Master the AMIF 2025 application process before September 16 deadline. Navigate five strategic topics, consortium requirements, and €34 million funding opportunities through comprehensive project management guidance for European migration integration initiatives.
1: Understanding the AMIF 2025 Call Fundamentals
Q: What is the AMIF-2025-TF2-AG-INTE call deadline?
A: The submission deadline is September 16, 2025, at 17:00 CET (Brussels time). All proposals must be submitted electronically via the EU Funding & Tenders Portal before this strict deadline. No extensions are possible.
Q: Which topics are available under this call?
A: Five distinct topics are available: migrant women’s integration (€9M budget), healthcare access (€9M), digital skills improvement (€5M), education pathways (€5M), and children protection/age assessment (€6M).
Q: What are the minimum consortium requirements?
A: Topics 1-3 require minimum 5 applicants from 5 different Member States, Topic 4 needs 3 applicants from 3 Member States, and Topic 5 requires 3 applicants from 2 Member States. Profit-making entities cannot coordinate any topic.
Q: How long do projects run?
A: Maximum duration is 36 months for Topics 1-4 and 24 months for Topic 5, with project start typically after grant signature.
2: Five Strategic Topics and Their Budget Allocations
The AMIF 2025 call distributes €34 million across five targeted intervention areas. Topic 1 focuses on migrant women’s socio-economic integration with €9 million available, addressing employment gaps where third-country national women face 20 percentage point lower employment rates than female EU nationals. Topic 2 allocates €9 million for healthcare access improvements, responding to persistent barriers including administrative hurdles and linguistic obstacles that prevent effective healthcare utilization among migrant populations.
Topic 3 dedicates €5 million to digital skills development, recognizing that digital exclusion particularly affects elderly migrants, women, and those with disabilities. The funding supports both basic digital literacy and professional IT skills training. Topic 4 provides €5 million for complementary education pathways, expanding legal routes to protection through university admissions and vocational training programs. Topic 5 allocates €6 million for multidisciplinary age assessment capacity building, supporting Member States in implementing new EU Pact requirements for child protection procedures. Each topic demands specific consortium compositions and demonstrates clear European added value through transnational cooperation and knowledge transfer mechanisms.
3: Consortium Requirements and Eligibility Framework
Consortium formation represents the critical foundation for successful AMIF applications. Topics 1, 2, and 3 mandate minimum five beneficiaries from five different participating Member States, while Topics 4 and 5 require three beneficiaries with geographic distribution across three and two Member States respectively. Profit-making entities face coordination restrictions across all topics but may participate as beneficiaries except in Topic 5, which excludes for-profit organizations entirely from beneficiary roles.
International organizations enjoy special status, eligible as coordinators regardless of geographical location but not contributing to minimum Member State requirements. Public bodies automatically qualify for coordinator and beneficiary roles across all topics. The eligibility framework explicitly encourages migrant-led organization participation, recognizing their unique expertise and community connections. Affiliated entities may participate but cannot fulfill minimum geographic requirements, while associated partners contribute without receiving funding. Applicants must register in the Participant Register before submission, obtaining mandatory 9-digit PIC numbers. The consortium architecture should demonstrate complementary expertise, balanced geographic representation, and sustainable partnership structures extending beyond project duration.
4: Application Process and Documentation Requirements
The application submission follows a rigorous three-part structure through the EU Funding & Tenders Portal Electronic Submission System. Part A contains administrative information about all consortium participants and summarized budget data, completed directly online. Part B requires downloading the mandatory Word template, developing the comprehensive technical project description, and uploading as PDF format. Part C focuses on contribution to EU programme key performance indicators, filled directly online.
Mandatory annexes include the previous projects list covering the last four years, not limited to EU-funded initiatives. Proposals face strict 50-page limits for Part B, with evaluators disregarding excess content. The submission system closes automatically at the September 16 deadline, making late submissions impossible. Applicants receive confirmation emails upon successful submission; absence indicates system failure requiring immediate IT Helpdesk contact with supporting documentation. The portal requires EU Login accounts for all participants, with organization registration generating essential PIC numbers. Document categories must align precisely with submission system requirements to avoid inadmissibility. Proposals undergo formal admissibility checks before entering the two-step evaluation process beginning with relevance assessment.
5: Financial Framework and Funding Parameters
AMIF 2025 operates under a sophisticated financial architecture with topic-specific funding ranges. Topics 1 and 2 offer €1.5-3 million per project, Topics 3 and 4 provide €1-2 million, while Topic 5 spans €400,000-3 million, reflecting varying intervention scales and complexity requirements. The funding rate reaches 90% of total eligible costs, requiring 10% beneficiary co-financing contribution demonstrating financial commitment and sustainability planning.
Budget categories encompass personnel costs including employees, contractors, seconded persons, SME owners, and volunteers with specific unit cost authorizations. Subcontracting limitations exist at 30% of total eligible costs unless justified. Travel and subsistence utilize standardized unit costs, while equipment costs apply depreciation-only principles. Indirect costs apply at 7% flat-rate of eligible direct costs, excluding volunteer contributions. VAT eligibility depends on deductibility status, with non-deductible VAT qualifying for reimbursement. Financial support to third parties remains prohibited across all topics. Projects must demonstrate cost-effectiveness and best value for money, with grants potentially reduced for non-compliance or profit generation. The no-profit rule ensures surplus revenues trigger final grant amount adjustments.
6: Evaluation Criteria and Selection Process
The evaluation employs a two-step procedure ensuring rigorous assessment quality. Step one conducts pre-selection based solely on relevance criterion, with successful proposals advancing to comprehensive evaluation. The three award criteria include Relevance (30 points), Quality (50 points), and Impact (20 points), totaling 100 maximum points. Individual relevance threshold stands at 21/30 points, with overall threshold at 70 points.
Relevance assessment examines objective clarity, consistency with expected outcomes, contribution to EU strategic documents, previous field results, and European/transnational dimensions. Quality evaluation covers logical problem-solution links, implementation methodology, consortium expertise, management structures, risk management, feasibility, and cost-effectiveness considerations. Impact assessment focuses on short and long-term target group effects, innovation degree, communication strategies, sustainability planning, and replicability potential.
Independent expert committees conduct evaluations with priority rankings for equal scores based on successive relevance, impact, and quality scores. Portfolio balance considerations may influence final selections across topics. Successful proposals receive grant preparation invitations, while others join reserve lists or face rejection. The evaluation process includes legal entity validation, financial capacity verification, and exclusion checks before final grant agreements.
7: Project Implementation and Monitoring Excellence
Successful projects must establish comprehensive monitoring and evaluation frameworks incorporating both qualitative and quantitative key performance indicators with baseline measurements and target achievements. KPIs must align with Annex VIII performance indicators in Regulation 2021/1147, particularly regarding Article 3 Specific Objectives. Mandatory deliverables include mid-term progress reports managed through the Portal Grant Management System.
Project duration spans maximum 36 months for Topics 1-4 and 24 months for Topic 5, with starting dates typically following grant signature. Retroactive application remains exceptional, never preceding proposal submission dates. Payment arrangements include 80% prefinancing within 30 days of grant agreement entry into force, with balance payments upon project completion. No interim payments occur during implementation periods.
Communication and dissemination requirements mandate EU funding visibility and project outcome sharing. Topics 1-4 must utilize the European Web Site on Integration for activity dissemination and good practice database contributions. Carbon emission reduction considerations encourage online tool utilization while recognizing physical meeting importance for transnational cooperation. Project teams must maintain detailed cost records and comply with ethical standards, security rules, and intellectual property provisions throughout implementation phases.